This privacy notice was prepared for you by HealthCare Everywhere Medical Records, LLC (HCEMR)

to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and to help you understand how we protect, gather, use, and disclose your protected health information (PHI).

Protected health information is any information that identifies an individual and is related to the past, present or future. With your authorization, the HCEMR device will provide healthcare professionals with the important information they need to diagnose and treat you in both emergency and routine care situations. The quality of care you receive is determined by the information available to a doctor, EMT or nurse. The following describes the privacy practices of HCEMR.

How HCEMR gathers your personal health information: What we know about you comes from you. The information in your record is self-reported. Once your information is safely stored on our USB Flash Drive it is in hands and those you give authorization. It is recommended you establish and agree to the HIPAA policies of those you authorize.

Minor’s Privacy:  We will not accept any personal information from a child under the age of 13 unless you agree that you are the legal parent/guardian of the child you wish to subscribe.

How we use your personal health information:  You are the only person that can authorize the use of your information. HCEMR does not disclose any information to third parties.

How you disclose your personal health information: With your authorization, your personal health information is disclosed to your physician, a medical professional covering for your physician, emergency medical personnel or any other authorized individual you designate who may be responsible for your care. You may at anytime opted out and can be placed on a do not call list with HCEMR.

How we protect your information: We believe patient privacy and confidentiality is paramount. We have taken precautionary measures to make all the information we receive, maintain and disclose as secure as possible against unauthorized use and access. We have appropriate security measures in place both on and off site to protect against the loss, misuse or alteration of information that we have collected from you personally, or from your doctors. Personal health information will not be used for any purposes unrelated to health care such as:

  • employers or financial institutions.
  • We do not sell or share your information with companies outside of HCEMR's organization.
  • Our internal Privacy Officer is responsible for developing, maintaining and enforcing a secure
  • information infrastructure, and for training and compliance by HCEMR's employees.
  • Technical security measures are in place to protect networks, computers and other electronic devices.
  • We safeguard subscriber's information in an encrypted database on a private network.
  • We have a record of all data accessed from our network by visitor with a date/time stamp.
  • Our site utilizes GlobalSign Secure Sockets Layer (SSL) technology to establish a private
  • communication channel, enabling encryption of the data during transmission certificates meet the highest standard in the internet security industry.
  • We regularly performed integrity and security checks to ensure our system is functioning properly.


    Revisions to our Privacy Policy: We reserve the right to update our Privacy Policy at any time as we add additional products or services to benefit HCEMR's subscribers. We will post our revised Privacy Policy on our website: and the date the policy was last revised will always appear at the top of the policy pages. Your continued use of HCEMR's USB Flash Drive after the date the revised the policy is posted will constitute your acceptance of the revised policy.

    General Information: HCEMR sends electronic reminders on a quarterly basis to subscribers and various organizations. Additional information: If you have additional questions, please contact us anytime.

    Call 843-342-3737
    Mail: HealthCare Everywhere Medical Records 4 Elmwood Ct.
    Hilton Head, SC 29926

    Legal Disclaimer: Unfortunately, no data protection method can be guaranteed 100% secure. We take all reasonable steps to protect your personal information as described throughout this policy but we cannot ensure or warrant our ability to do so. As a result, you agree to use HCEMR products and services at your own risk. HCEMR will not be liable for unintentional disclosure of your personal health information due to errors in transmission or unauthorized acts of third parties.